Asbestos management

Issue date January 2017


Reference documents

Please note that this list is not exhaustive. Check that the documents quoted are the most up to date versions.
1. OCC Asbestos Management Policy.
2. The Control of Asbestos Regulations 2012 (CAR 2012)
3. L143 Managing and Working with Asbestos.  CAR 2012 ACOP
4. HSG 264 Asbestos: The Survey Guide

Asbestos based materials in county council buildings

Attention is drawn to the fact that in the past the county council has used asbestos products in the construction and insulation of its buildings.
Report details of any damage to building materials that could possibly contain asbestos to the Property Helpdesk, Tel: 0808 156 6659

No asbestos containing materials (ACMs)  are to be used for any future work. This is a legal requirement.
Policy and procedures regarding existing asbestos materials in county council buildings are included in the Asbestos Management Policy. The intention of this document is to establish policy in relation to the various types of asbestos materials found in county buildings. This will include procedures to be followed to ensure that persons working in or using county buildings are not put at risk from the hazards associated with asbestos materials and that the risk of exposure to airborne asbestos fibre is reduced to as low a level as is reasonably practicable.
A register is maintained by the core consultant  of all asbestos materials discovered by survey or report. This includes details of samples together with details of any action subsequently taken. The register is updated as new information is received but will not include details of all asbestos materials that are likely to be present in county buildings.
The management of asbestos related information is maintained through the SHINE electronic management system. This system is used as the data capture tool to conduct and record all asbestos surveys and is also the online management database for asbestos information and the asbestos register.

Nominated competent persons

The Service Provider must provide Nominated Competent Persons to deal with all issues relating to asbestos. The Service Provider must keep the OCC Responsible Person informed of the persons undertaking this role. The Nominated Competent Person shall provide a competent source of advice to all departments of the Council and keep up to date with changes in legislation.  Ensure that the county council meets its responsibilities under Regulation 4 of The Control of Asbestos Regulations 2012.

Service Provider responsibilities

The Service Provider will:

• Act as the Council’s competent person in respect of asbestos management.

• Carry out Asbestos Management Surveys in accordance with the guidance in HSG264 for all the Council’s sites.

• Provide and Maintain access to an up to date Asbestos Register.

• Produce and implement an Asbestos Management Plan including risk assessment.

• Monitor the condition of known and presumed asbestos containing materials (ACMs) through a regime of re-inspections.

• Provide premises with Asbestos Management folders containing the above information and procedures for the safe management of asbestos.

• Label ACMs, where appropriate.

• Manage the removal of ACM, where appropriate, in accordance with legislation and HSE guidance.

• As determined by the risk assessment or survey report, carry out remedial works following the discovery of damaged ACMs.

• As determined by the risk assessment or survey report carry out planned preventative works to ACMs vulnerable to damage.

Construction, Refurbishment and Maintenance Work

(Note: construction work over £4m might not be carried out by the Service Provider)
Where appointed to undertake construction, refurbishment or maintenance work, the Service Provider will:

• Ensure safety procedures are in place and followed in regard planned and reactive work affecting asbestos materials.

• Ensure all operatives undertaking work on premises have received asbestos awareness training.

• Ensure Asbestos Refurbishment and Demolition Surveys are carried out where appropriate.

• Ensure all asbestos information including surveys etc. is provided to anyone working on the site and to those with responsibility for managing the property.

• Ensure either the removal or protection of all ACMs during construction and maintenance work.

• Ensure that all work involving ACMs is carried out by competent contractors, in accordance with the Control of Asbestos Regulations 2012.

• Ensure the Asbestos Register and Asbestos Management Plan are updated following completion of any work affecting asbestos.

Policy and Procedures

Detailed policy and procedures for the management of ACM’s including planned or remedial work can be found in the council Asbestos Management Policy in the documents section of this manual.