Cost reporting

Reviewed January 2020


The Service Provider (SP) cannot authorise payment to a contractor that exceeds the budget identified in the county's Capital Programme.

If, during the course of administering a construction contract, a payment is to be made to a contractor that exceeds the budget identified, the SP shall email the OCC Corporate Landlord (OCCCL)seeking prior approval to make the payment. (This approval shall not be withheld as OCC is contractually bound to honour a certificate of payment).

The OCCCL shall confirm by email to the SP that payment is approved and at same time shall copy in the Directorate Officer and Finance Officer so that provision can be made in the Capital Programme.

Any subsequent payments on that project will require the same approval process.

The budget provision used by the SP will normally be the contract sum and can only be changed by notification from the OCCCL.