ICT and telephone installations

Issue date - March 2017


Discussions must take place with the Oxfordshire County Council Corporate Landlord (OCCCL), Oxfordshire County Council ICT Services, the Head of Establishment (where available) and the client directorate at feasibility stage (see 2.58 in the Project checklist) to identify the specific requirements for each project.

First point of contact

ICT Service Desk
Tel: 0345 052 1000
Email: ict.servicedesk@oxfordshire.gov.uk

Process chart

See ICT and telephones delivery flowchart for details of responsibilities.

ICT installations

  • Due to the provision of ICT being a rapidly changing industry, advice from Oxfordshire County Council ICT must always be sought to ensure that up to date requirements are determined for each scheme. At present CAT5e cables is to be specified for all corporate projects.

Oxfordshire County Council (OCC) ICT do not have an involvement with installations at schools. For details of ICT installations in schools see the secondary and primary school data sheets.

For details of service provision to Oxfordshire County Council buildings see Best practice Building services (M&E)

Telephone installations

This includes the equipment required (including telephones for the hard of hearing and appropriateness of induction loops).

The Head of Establishment must be made aware that following handover of the building the establishment will be responsible for the maintenance and rental costs of all lines and equipment installed.

OCC ICT do not have an involvement with installations at schools. For details of telephone installations in schools see the secondary and primary school data sheets.


It is important to agree at feasibility stage what services and equipment are to be included within the capital cost of the project and what will need to be funded from the delegated budget of the establishment.

The cost of the equipment and installation must be included within the total capital cost of the project, and therefore needs to be included in the detailed project appraisal for the scheme. These costs should include any lines that are installed for fire/ security alarms or for energy monitoring purposes.

Agree the time scale for the project. Vodaphone require 100 days' notice for new Vodaphone MCS connections and changes to existing connections.

If the Construction (Design and Management) Regulations apply to the construction phase of the project all work carried out must be under the control of the principal contractor. The contractor installing the telephone and ICT equipment and cabling will be a sub-contractor under the control of the principal contractor.

On new primary schools that are developer funded, consider what incoming lines the developer should be asked to provide.

Oxfordshire Community Network (OCN) / Vodafone Managed Connectivity Services (MCS)

The  15 OCN installations have all been decommissioned and replaced with Vodafone Managed Connectivity Services (MCS). This is an independent connection to our Corporate network using a mixture of BT, Virgin, and Vodafone fibre and copper connections with a managed service of installation support from Vodafone UK.

Oxfordshire Schools and Academies now fund and provide their own data circuits and are completely independent from Oxfordshire County Council for their connections to the internet or our Corporate network.

Communications Equipment Cabinets and Rooms.

Where possible or appropriate, new installations should be in a separate room or ventilated cupboard that can be locked away from non ICT staff using Salto offline handle sets.  Cabinets must also be lockable. All new comms cabinet installations must be fed from a 16 amp fused spur or Blue Commando socket adjacent to the cabinet and not mounted inside the cabinet.

Cabinet Power Distribution Units should be wired directly to the 16 amp fused spur or Blue Commando socket

When fitting new comms cabinets it must be possible to remove both sides and front to manage the contents of the cabinets.

A 100mm minimum gap must be left between a wall mounted cabinet and the ceiling.

All new data cables (smoke-free Cat5e is adequate for our purposes) should be loomed within appropriate cable "socks" or tray work not loose in ceilings or voids. Data cables should enter wall mounted cabinets from the top rearmost where possible or bottom rear when using mobile or floor mounted units. There should be no more than 1 metre (preferably less) of excess data cable coiled inside any comms cabinets. Any patch cables used should be of the shortest possible length, not exceed 0.75 metre and be of the appropriate colours.

A copy of the current OCC Cable standards document can be found in the documents section of this manual.

Door Entry Systems

Where an electronic door entry is to be utilised in a corporate building then it must be a Salto system compatible with OCC ICT existing centralised system hosted on their servers.

If Salto is to be used then a 13 amp fused spur power supply and data point will be required adjacent to any external doors for "online" readers to be installed and networked.  An ASSA deadlock should also be fitted to secure the door manually.

Requests for new or additional Salto installations should be channeled through the OCC ICT service desk and technical teams and must be considered as "networked" devices rather than simply door furniture.  ICT will engage their own approved supplier for all Salto hardware procurement and installations.

Programming and initialisation of Salto locks will be the sole responsibility of OCC ICT.

Agile working

Desk layouts are to include, 1 x network socket per desk and 2 x power sockets (1 power socket can be mounted under the desk for a monitor supply but the laptop supply should be on the desk). All to be mounted on desktops to provide for agile and hot desk workers without the need for staff to crawl under desks. Prevent the use of daisy chained extension leads or the use of overly long network cables.

Provision of new and additional network sockets should only be with double outlets at the wall or dado rails and single sockets should only be used at desktops.